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COVID-19 Preparedness Plan

for St. Francis Area Schools

Updated July 12, 2021

St. Francis Area Schools is committed to providing a safe and healthy workplace for all our students, workers, parents, and visitors. To ensure we have a safe and healthy workplace, St. Francis Area School has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Administrators and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our workers and management. Only through this cooperative effort can we establish and maintain the safety and health of all persons in our workplaces.

The COVID-19 Preparedness Plan is administered by the superintendent or designee, who maintains the overall authority and responsibility for the plan. However, management and workers are equally responsible for supporting, implementing, complying with and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan. District administrators and supervisors have our full support in enforcing the provisions of this plan.

The COVID-19 Preparedness Plan follows the industry guidance developed by the state of Minnesota, which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota Occupational Safety and Health Administration (MNOSHA) statutes, rules and standards, and Minnesota’s relevant and current executive orders. It addresses:

  • ensuring sick workers stay home and prompt identification and isolation of sick persons
  • social distancing
  • worker hygiene and source controls
  • workplace building and ventilation protocol
  • workplace cleaning and disinfection protocol
  • awareness
Ensure sick workers stay home and prompt identification and isolation of sick persons

Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess workers’ health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. Workers should not report if they feel sick.  Especially workers who have symptoms of acute respiratory illness are recommended to stay home and not come to work until they are free of fever (100.4° F [38.0° C] or greater using an oral thermometer), or signs of a fever, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). 

St. Francis Area Schools promotes workers staying at home when they are sick or when required by a health care provider to isolate or quarantine themselves.  Accommodations for workers with underlying medical conditions may be implemented.

In addition, a policy has been implemented to protect the privacy of workers’ health status and health information (policy 510).

Social distancing

Social distancing is recommended between workers and visitors in the workplace whenever possible.

Worker hygiene and source controls

Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the restroom. Hand-sanitizer dispensers (that use sanitizers of greater than 60 percent alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.

Workers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose and eyes, with their hands. Workers and visitors are expected to dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward.

Workplace building and ventilation protocol

Operation of the building in which the workplace is located, includes necessary sanitation, assessment and maintenance of building systems, including water, plumbing, electrical, and heating, ventilation and air conditioning (HVAC) systems. The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited, and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people.

Workplace cleaning and disinfection protocol
Photo: Person wiping down a counter wearing rubber gloves holding a disinfectant bottle

Regular practices of cleaning and disinfecting have been implemented, including a schedule for routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, checkout stations, fitting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting is being conducted of high-touch areas, including phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc.

Appropriate and effective cleaning and disinfecting supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications, and are being used with required personal protective equipment for the product.

Awareness

This COVID-19 Preparedness Plan is posted on the District’s website.

Administrators and supervisors are expected to monitor how effective the program has been implemented. All management and workers are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols, work-practices and training as necessary.

Resources

General 

Centers for Disease Control and Prevention (CDC): Coronavirus (COVID-19)

Minnesota Department of Health (MDH): Coronavirus 

State of Minnesota: COVID-19 response 

Handwashing 

MDH: Handwashing video translated into multiple languages 

Respiratory etiquette: Cover your cough or sneeze 

CDC: How to Protect Yourself and Others 

CDC: Water, Sanitation, & Environmentally-related Hygiene - Coughing and Sneezing

MDH: Protect Yourself and Other - COVID-19 

Social distancing 

CDC: Social Distancing 

MDH: Reducing the Spread

Housekeeping 

CDC: Cleaning and Disinfecting your Facility

CDC: Cleaning and Disinfecting your Home 

CDC: Cleaning and Disinfecting 

Environmental Protection Agency (EPA): Disinfectants for Coronavirus 

Employees exhibiting signs and symptoms of COVID-19 

CDC: What to do if you are sick  

MDH: About COVID-19 

MDH: Close Contacts and Tracing - Return to Work

State of Minnesota: Testing

Businesses 

CDC: Workplaces and Businesses Plan, Prepare, and Respond

CDC: General business frequently asked questions 

CDC: Building/business ventilation

MDH: Businesses and employers: COVID-19 

MDH: Health screening checklist 

MDH: Materials for businesses and employers 

Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and resources 

Minnesota Department of Labor and Industry (DLI): Updates related to COVID-19 

Federal - Occupational Safety and Health Administration 

Training 

CDC: Prepare for Effects of COVID-19, Small Businesses  

OSHA: Guidance on Preparing Workplaces for COVID-19